Leading AI-powered data collection and analysis platform Kaiko Systems has announced a new digital solution in collaboration with RISK4SEA, allowing seafarers and crew staff to take advantage of Kaiko System’s cutting edge, mobile-first technology, combined with RISK4SEA’s leading database of prioritised PSC risks ahead of port calls.
Following its recent success to enhance digital ship inspections as required by SIRE 2.0 regulations, Kaiko Systems is now collaborating with RISK4SEA to launch a new digital tool designed to streamline Port State Control (PSC) preparations.
The checklists are tailored to each vessel’s port risk profile, based on MoU history and campaigns, detention history, vessel type, and the company’s track record to ensure no generic, one-size-fits-all questions appear.
These customised checklists achieve more than 90% accuracy in predicting potential reasons for detention, enabling proactive measures before port arrival.
This is the first frontline intelligence platform to enable direct communication between the crew, to which checklists are generated automatically, and the shore team to view the results and follow the rectification status of findings resulting from the Port State Checklist to ensure the crew’s safety and prevent any disruption or detention.
Commenting on the partnership, Fabian Fussek, Co-Founder & CEO of Kaiko Systems, said: “For the first time, crew and shore teams will be able to easily pre-plan in a collaborative fashion before the ship enters the port to ensure the correct checks are made and avoid lengthy inspections by PSCOs.
“This is revolutionary for the shipping industry and a testament to how digitalisation works for both onshore teams and at sea crew, by cutting out lengthy back and forth sending of excel spreadsheets via email and reducing surprises.”
With this solution in place, the process becomes more predictable and transparent. First, the vessel updates its next port of call through AIS, automatically triggering RISK4SEA’s system to capture the data, assess PSCI probability and severity and generate a tailored PSC checklist according to a group of policies set in advance.
Kaiko Systems then receives this checklist and instantly notifies the vessel via email. Crew members can open the mobile app to complete the checklist and submit their findings. Finally, the shore-based team reviews the incoming results on a centralised dashboard, proactively addressing any issues well before the vessel reaches port.
The checklist presents high-risk items first, ensuring crew focus on the most critical inspection areas upfront, and are fully integrated into Kaiko’s software platform. They are offered as simplified, user-friendly forms in a mobile app, with the results summarised in the online dashboard with advanced business logic to efficiently manage findings and make it easier for shore teams to collect feedback and streamline PSC preparation.
Using the mobile app eliminates the need for printed materials or handwritten notes and can be completed fully offline for areas without network coverage.
It also simplifies the reporting process by enabling crew to share findings, or an entire checklist, with the shore office with only a few clicks – removing the need for lengthy email exchanges.
As a result, shore-based teams can now view the preparation status of the entire fleet using a centralised dashboard, making the process more time-efficient by resolving any findings through direct communication between the onboard crew and shore teams.
“I’m thrilled to see our advanced, tailored checklists seamlessly integrated into such a comprehensive, cutting-edge platform,” said Apo Belokas, Founder & CEO of RISK4SEA. “This partnership makes it easier than ever for crews and shore teams to complete, track, and follow up on critical PSC readiness tasks.
“By matching RISK4SEA’s deep analytics and prioritisation with Kaiko Systems’ mobile-first capabilities, we’re empowering the industry to proactively address potential issues—ultimately enhancing safety, compliance, and efficiency across the board.”
